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July 15, 2021

3 Tips for Keeping, Cutting, and Combining Content

Keeping, cutting, and combining content is a must have skill to ensure you keep your audiences attention. Have you ever started watching a video and 2-3 minutes in the person still hasn’t gotten to the actual content of the video or the talk? I am sure you have.

I see scattered video and presentations all the time. It is one of my biggest pet peeves -- people presenting content that isn’t necessary. Doing this is a sure-fire way to lose your audience. Whoever has made that their goal, right?

In today’s busy world no one has time to sit through a video or talk that is longer than it needs to be. Most of us will quit watching or leave before the person gets to the point.

What is interesting is that most people, when creating content, don’t think they are that person. The person who drones on too long or is boring.

Why do people include content that isn’t necessary? There are several reasons. One, they aren’t clear on the purpose of the video or talk. Two, they are afraid their message will get lost if they cut out content. Three, they don’t have a good strategy for keeping, cutting, or combining content.

Opt For Shorter Instead of Longer

Very often people will ask how long should my video be or how long should I talk? Both video and a talk, opt for no more than twenty minutes. Most people have reached their saturation limit by that time.

However, this doesn’t mean every time you give a talk or do a video it has to be twenty minutes. Many times, you can say what you need to say in less time.

It isn’t just about the combination of content. How you present it often influences the overall length. If you are only listing information or key points, that gets boring fast. Always look for ways to incorporate analogies and stories to get your message.

Think about it, which topic title would draw you in ‘30 things I learned about being an entrepreneur’ or ’How sky diving taught me to become a successful entrepreneur’?

My guess is most of you are drawn to the second one. It is an unlikely pairing. It is intriguing. If the story is told well and concisely, your audience will listen until the end.

Be Clear on The Purpose of the Video or Talk

Where most entrepreneurs run into trouble is not being clear on the purpose of the video or talk. This typically leads to inclusion of extra content that isn’t important. Which in turn leads to a longer video or talk than is necessary.

Lack of clarity makes it harder for the keeping, cutting, and combining content process. In another post, I highlight three key presentation planning questions to ask yourself. These questions can be used for videos, webinars, and live talks.

They are designed to help you narrow in on the talk’s message, purpose, and reason (essentially the outcomes or audience action). Once you're clear these, then you will know what to include and what to eliminate.

The Power of Three for Combining Content

You may be wondering why is a group of three so special? What is the power of three (or the rule of three)?

Our brains love patterns. The number three is smallest number needed to create a pattern. Additionally, we can remember three things better. Four or more, we have to work harder and are more likely to forget quickly.

This type of pattern is the perfect combination of conciseness and cadence. When you start to look, you can find groups of three in many different places. It is used in

  • advertising campaigns (Stop, look and listen, Public Safety Campaign, USA),
  •  famous speeches (Government of the people by the people for the people, Abraham Lincoln), and even
  • fairytales (Goldilocks and the Three Bears).

In photography and film/video recording, there is the rule of thirds. The frame has three horizontal sections and three vertical sections. Framing content in one of the thirds, avoids putting it squarely in the center.

When choosing content, stick to three main ideas. Then only use three supporting stories, analogies, or points for each. Look closely at all of your content. Most likely you will find several items that can be combined. This creates one point instead of four, five, or more.

Wrap Up

Having a process for keeping, cutting, and combining content is important. It avoids being dull, bland, and boring. Not having a clear purpose for the video or talk often leads to including too much content. The length of the video or presentation is important.

The more content you have, the longer it will be. And the higher the chance you will lose your audience before the end. A good strategy for keeping, cutting, or combining content is to use the rule of three. It creates a pattern that is easy to remember.

As always, I would love to hear your thoughts and comments. In the comments section below answer the following question. What tips or strategies do you use to ensure you are on point and never boring?

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Jennifer Sharkey is known as the Virtual Presentation Specialist. Being passionate about seeing people shine and be heard, she leans into her 20+ years of public speaking experience and uses what she has learned from presenting, both in-person and virtually, to small groups all the way up to 5000 people. Jennifer draws from her experience as an associate professor, academic librarian, and coach to help holistic coaches master virtual presentations to grow their business. Her unique immersive program provides practical strategies and methods to build confidence, engage audiences, and generate authenticity and authority.

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